Request for Proposals
SUNY Ulster (the College) is seeking qualifications for an architectural/engineering
(Mechanical, Electrical and plumbing) consultant for a three year term to provide
design and construction services to the campus. The term agreement will allow the
College to negotiate the scope of services and fees for various projects.
View the entire RFP posting here.
Proposals are due by January 29, 2018 at 4 pm, Offeror must:
- Prepare a clearly readable document. Attach all required information.
- Sign the qualifications submittal. By signing you indicate full knowledge and acceptance
of this Request for Qualifications (RFQ) including Exhibits A, A-1 and Attachment
A Article 15a. The proposal must be completed in the name of the proposer, corporate
or otherwise, and must be fully and properly executed by an authorized person.
- Provide 3 (3) sets (1 original and 2 copies) of the Consultant Questionnaire and support
material stapled or bound together with a cover page that indicates the project number
and title noted on the Request for Qualifications, if any. Consultants should also
complete and submit with their Qualifications Packages the following: Completed Form
XIII (Public Officers Law) initialed Exhibit A and Exhibit A1; Vendor Responsibility
Questionnaire (if appropriate), completed Procurement Lobbying Law Forms, and Completed
Consultant Disclosure Legislation form A. This material is non-returnable. To reiterate:
Any firm submitting a Qualification package/Proposal must submit 3 sets (1 Original
and 2 copies) of their entire package. Proposals are to be addressed to:
Att: Stephen Gallart
491 Cottekill Road
Stone Ridge, NY 12484
- Qualifications shall be received by (Contract Administrator) by the due date and time
listed above. Offerors mailing their qualifications must allow sufficient time to
ensure receipt of their proposals by the time specified. Electronically or Fax transmitted
qualifications will not be accepted.
- No cost proposals are to be submitted with the qualifications. Cost proposals will
be requested only after a consultant selection is made.
- Required documentation to be submitted is listed below:
- Exhibit A (initialed on each page)
- Exhibit A1 (initialed on each page)
- Encouraging Use of NY State Businesses in Contract Performance (Attachment B)
- Consultant Questionnaire
- Consultant’s EEO Policy Statement
- Sub-consultant Information
- Vendor Responsibility Form
- Form XIII (Public Officers Law)
- Form A Policy and Procedure of the SUNY Relating to State Finance Law
- Form B Affirmation with Respect to State Finance Law Form
- Form C Disclosure and Certification with Respect to State Finance Law Form
- Form D Procurement Lobbying Law Record of Contact
- Form 104 MWBE EEO Policy Statement
- Form 107 MWBE Utilization Plan
- Form 109 Part I Campus’ Consultant/Contractor Affidavit
- Form 109 Part II Campus’ Consultant/Contractor Affidavit
SCOPE OF SERVICES
We are small and tight knit – a place where faculty and staff will know your name.
But we're also part of a large and dynamic state-wide higher educational system as
one of 64 unique learning environments in the State University of New York. And we
are proud to be a part of the Power of SUNY and contributing economically to our region's
We are rural, located in the Hudson Valley with views of the nearby Shawangunk Mountains
(or the "Gunks" as they are called locally), yet we're close to cities like Kingston,
NY's first capital, the artists' communities of Woodstock and New Paltz, and an easy
ride into New York City for a day or night.
We are close to home for many of our students but we'll also take you anywhere in
the world you want to go with International Studies and our Study Abroad program.
We're practical and understand the realities of budgeting for college, time pressures
and about having other family responsibilities. Yet we know how to have fun, celebrate
success, and make coming to class something to look forward to.
You might be surprised to find award-winning writers, renowned performers and innovative
visual artists regularly conducting programs with our students; a dedicated and top-notch
faculty focused on students instead of research; or an outstanding theater, music
and intercollegiate (NJCAA) competition athletics program right in your backyard.
But that's exactly what you'll find here on a regular basis.
We know college can be financially difficult, but we're here to show you how SUNY
Ulster is within your reach with financial aid, scholarships and other assistance.
At SUNY Ulster, we live by our motto – Start here. Go far. Our students transfer to
some of the best four-year public and private colleges throughout the state and nation,
and are well trained and qualified upon graduation to begin their careers.
Come visit and learn more. We still have some more surprises up our sleeves.
Scope of Services
The services indicated below shall include, but not be limited to the following: The
consultant must be able to assess various projects throughout the campus such as specialized
renovations and relocation and assign the proper professionals to determine the needs
of the College. Then the consultant will use the information gathered to prepare documents
pertaining to a particular project. In addition to complete drawings and specifications,
the consultant shall provide an estimate for applicable construction services.
To be determined.
Basic Design Fee
Fee shall be negotiated with the most qualified consultant.
The following items will be incorporated into, and made part of, the formal agreement:
(1) SUNY’s RFQ; (2) the Successful Offeror's proposal; (3) Exhibit A, Standard Contract
Clauses; (4) Exhibit A-1, Affirmative Action Clauses; and, (5) Exhibit B, Procurement
Lobbying Form. In the event of any inconsistency in or conflict among the document
elements of the agreement described above, such inconsistency or conflict shall be
resolved by giving precedence to the document elements in the following order: (1)
Exhibits A and A-1; (2) Exhibit B, (3) the Agreement; (4) this RFQ; and (5) the Successful
View the entire RFP posting here.
RFP # UCCC 2018-02
Download full RFP
NOTICE TO BANKS
The Board of Trustees of Ulster County Community College, Stone Ridge, New York hereby
invites the submission of sealed proposals for: BANKING SERVICES
Proposals will be received until 11:00AM on April 27, 2018, in the Office of Vice President for Administrative Services, Ulster County Community
College, Clinton Hall, Room 212, 491 Cottekill
Road, Stone Ridge, New York. Proposal forms may be obtained from the Office of the
Vice President for Administrative Services at Ulster County Community College.
All mailed proposals shall be sealed and distinctly marked "Proposal for Banking Services,
UCCC 2018-02, Opening Date: April 27, 2018" and shall be mailed directly to the Office
of the Vice President for Administrative Services, Ulster County Community College,
491 Cottekill Road, Stone Ridge, New York, 12484.
The Board of Trustees reserves the right to waive irregularities and accept or reject
any or all proposals, or any part of any proposal.
INSTRUCTION TO BANKS
- Read all documents contained in the proposal specifications.
- Banks are responsible for submitting their proposals to the appropriate location at
or prior to the time indicated in the specifications. No proposals will be accepted after the designated time or date indicated in the proposal
specifications. It is suggested that registered mail be used to submit proposals. Delay in mail
delivery is not an exception to the receipt of a proposal.
- Banks are responsible for reporting, in writing, any errors in the proposal specifications
to the Office of the Vice President for Administrative Services, Ulster County Community
College, 491 Cottekill Road, Stone Ridge, New York 12484.
- Questions or clarifications to the technical specifications must be made in writing to the Office of the Vice President for Administrative Services prior to the submission
of a proposal. Such questions must be in the possession of the Vice President for
Administrative Services 72 hours prior to submission due date. Verbal questions will
not be entertained.
- Banks shall indicate, on the outside of their sealed proposal, the following information:
- Title of Proposal
- Proposal Number
- Proposal Due Date
Failure to do so may result in rejection of the proposal as being unresponsive.
- The only forms required to be submitted as a proposal are the following:
- Non-Collusive Proposal Certificate, signed.
- Proposal Summary sheet.
- All proposals must be filled out in ink, or be typewritten. Proposals submitted in
pencil will be rejected as unresponsive. Proposals, which have been corrected by
white out or cross out, and have not been initialed and/or dated, will be rejected
- All prices shall remain firm for sixty (60) days unless otherwise stated. No bank may withdraw without prejudice prior to the official proposal opening time or any publicized postponement thereof.
- Should the bank find discrepancies or omissions in the specification, it shall notify
the Vice President for Administrative Services, at once, and the Vice President for
Administrative Services will send written instructions to all banks. The Vice President
for Administrative Services will not assume responsibility for any oral instructions,
or interpretations of meaning of the specifications or other contract documents to
any bank by any person or persons.
- The bank assumes the risk of any delay in the mail. Whether sent by mail or by personal
delivery, the bank assumes responsibility for having its proposal deposited on time
in the Office of the Vice President for Administrative Services.
GENERAL INFORMATION TO BANKS
In determining the qualification of a bank, the College will consider its record in
the performance of any contracts for similar services in which it may have entered
with other public bodies; and the College, specifically and expressly reserves the
right to reject the proposal of such bank if the record discloses that the bank, in
the opinion of the College, has not properly performed such contracts it has otherwise
disregarded its obligation to employees or the public it serves. The College may
make such investigation as it deems necessary to determine the ability of the bank
to perform the terms of the contract and the bank shall furnish the College all information
for this purpose as the College may request. The College reserves the right to reject
any proposal if its investigation of the bank reveals that, in the opinion of the
College, the bank is not properly qualified to carry out the obligations of the contract
and complete it as outlined herein. CONDITIONAL PROPOSALS WILL NOT BE ACCEPTED.
- The bank must comply strictly with all applicable provisions of the New York State
Labor Law, as it may be amended and supplemented.
- Banks must agree to conform to Section 103-a, b, c and d of the General Municipal
Law of the State of New York.
- Ulster County Community College is an equal opportunity employer and expects Vendor/Contractor
to comply with Federal and State Anti-Discrimination Laws.
- It is the policy of the State University of New York to take affirmative action to
ensure that minority business enterprises are given the opportunity to demonstrate
their ability to provide the University with good and services at competitive prices.
- Ulster County Community College is established under authority of the State of New
York and is entitled to exemption from New York State, Federal and Local taxes.