Miscellaneous Jobs & 

Request for Proposals (RFPs)

Request for Proposals


Architectural/Engineering Consultant

SUNY Ulster (the College) is seeking qualifications for an architectural/engineering (Mechanical, Electrical and plumbing) consultant for a three year term to provide design and construction services to the campus. The term agreement will allow the College to negotiate the scope of services and fees for various projects.

View the entire RFP posting here.


Proposals are due by January 29, 2018 at 4 pm, Offeror must:

  1. Prepare a clearly readable document. Attach all required information.
  2. Sign the qualifications submittal. By signing you indicate full knowledge and acceptance of this Request for Qualifications (RFQ) including Exhibits A, A-1 and Attachment A Article 15a. The proposal must be completed in the name of the proposer, corporate or otherwise, and must be fully and properly executed by an authorized person.
  3. Provide 3 (3) sets (1 original and 2 copies) of the Consultant Questionnaire and support material stapled or bound together with a cover page that indicates the project number and title noted on the Request for Qualifications, if any. Consultants should also complete and submit with their Qualifications Packages the following: Completed Form XIII (Public Officers Law) initialed Exhibit A and Exhibit A1; Vendor Responsibility Questionnaire (if appropriate), completed Procurement Lobbying Law Forms, and Completed Consultant Disclosure Legislation form A. This material is non-returnable. To reiterate: Any firm submitting a Qualification package/Proposal must submit 3 sets (1 Original and 2 copies) of their entire package. Proposals are to be addressed to:
    SUNY Ulster

    Purchasing Department
    Att: Stephen Gallart
    491 Cottekill Road
    Stone Ridge, NY 12484

  4. Qualifications shall be received by (Contract Administrator) by the due date and time listed above. Offerors mailing their qualifications must allow sufficient time to ensure receipt of their proposals by the time specified. Electronically or Fax transmitted qualifications will not be accepted.
  5. No cost proposals are to be submitted with the qualifications. Cost proposals will be requested only after a consultant selection is made.
  6. Required documentation to be submitted is listed below:
      1. Exhibit A (initialed on each page)
      2. Exhibit A1 (initialed on each page)
      3. Encouraging Use of NY State Businesses in Contract Performance (Attachment B)
      4. Consultant Questionnaire
      5. Consultant’s EEO Policy Statement
      6. Sub-consultant Information
      7. Vendor Responsibility Form
      8. Form XIII (Public Officers Law)
      9. Form A Policy and Procedure of the SUNY Relating to State Finance Law
      10. Form B Affirmation with Respect to State Finance Law Form
      11. Form C Disclosure and Certification with Respect to State Finance Law Form
      12. Form D Procurement Lobbying Law Record of Contact
      13. Form 104 MWBE EEO Policy Statement
      14. Form 107 MWBE Utilization Plan
      15. Form 109 Part I Campus’ Consultant/Contractor Affidavit
      16. Form 109 Part II Campus’ Consultant/Contractor Affidavit



We are small and tight knit – a place where faculty and staff will know your name. But we're also part of a large and dynamic state-wide higher educational system as one of 64 unique learning environments in the State University of New York. And we are proud to be a part of the Power of SUNY and contributing economically to our region's prosperity.

We are rural, located in the Hudson Valley with views of the nearby Shawangunk Mountains (or the "Gunks" as they are called locally), yet we're close to cities like Kingston, NY's first capital, the artists' communities of Woodstock and New Paltz, and an easy ride into New York City for a day or night.

We are close to home for many of our students but we'll also take you anywhere in the world you want to go with International Studies and our Study Abroad program.

We're practical and understand the realities of budgeting for college, time pressures and about having other family responsibilities. Yet we know how to have fun, celebrate success, and make coming to class something to look forward to.

You might be surprised to find award-winning writers, renowned performers and innovative visual artists regularly conducting programs with our students; a dedicated and top-notch faculty focused on students instead of research; or an outstanding theater, music and intercollegiate (NJCAA) competition athletics program right in your backyard. But that's exactly what you'll find here on a regular basis.

We know college can be financially difficult, but we're here to show you how SUNY Ulster is within your reach with financial aid, scholarships and other assistance.

At SUNY Ulster, we live by our motto – Start here. Go far. Our students transfer to some of the best four-year public and private colleges throughout the state and nation, and are well trained and qualified upon graduation to begin their careers.

Come visit and learn more. We still have some more surprises up our sleeves.

Scope of Services

The services indicated below shall include, but not be limited to the following: The consultant must be able to assess various projects throughout the campus such as specialized renovations and relocation and assign the proper professionals to determine the needs of the College. Then the consultant will use the information gathered to prepare documents pertaining to a particular project. In addition to complete drawings and specifications, the consultant shall provide an estimate for applicable construction services.

Program Budget

To be determined.

Basic Design Fee

Fee shall be negotiated with the most qualified consultant.

General Conditions

The following items will be incorporated into, and made part of, the formal agreement: (1) SUNY’s RFQ; (2) the Successful Offeror's proposal; (3) Exhibit A, Standard Contract Clauses; (4) Exhibit A-1, Affirmative Action Clauses; and, (5) Exhibit B, Procurement Lobbying Form. In the event of any inconsistency in or conflict among the document elements of the agreement described above, such inconsistency or conflict shall be resolved by giving precedence to the document elements in the following order: (1) Exhibits A and A-1; (2) Exhibit B, (3) the Agreement; (4) this RFQ; and (5) the Successful Offeror's proposal.

View the entire RFP posting here.



RFP # UCCC 2018-02

Download full RFP


The Board of Trustees of Ulster County Community College, Stone Ridge, New York hereby invites the submission of sealed proposals for: BANKING SERVICES

Proposals will be received until 11:00AM on April 27, 2018, in the Office of Vice President for  Administrative Services, Ulster County Community College, Clinton Hall, Room 212, 491 Cottekill

Road, Stone Ridge, New York.   Proposal forms may be obtained from the Office of the Vice President for Administrative Services at Ulster County Community College.

All mailed proposals shall be sealed and distinctly marked "Proposal for Banking Services, UCCC 2018-02, Opening Date: April 27, 2018"  and shall be mailed directly to the Office of the Vice President for Administrative Services, Ulster County Community College, 491 Cottekill Road, Stone Ridge, New York, 12484.

The Board of Trustees reserves the right to waive irregularities and accept or reject any or all proposals, or any part of any proposal.


  1. Read all documents contained in the proposal specifications.
  2. Banks are responsible for submitting their proposals to the appropriate location at or prior to the time indicated in the specifications.  No proposals will be accepted after the designated time or date indicated in the proposal specifications.  It is suggested that registered mail be used to submit proposals.  Delay in mail delivery is not an exception to the receipt of a proposal.
  3. Banks are responsible for reporting, in writing, any errors in the proposal specifications to the Office of the Vice President for Administrative Services, Ulster County Community College, 491 Cottekill Road, Stone Ridge, New York 12484.
  4. Questions or clarifications to the technical specifications must be made in writing to the Office of the Vice President for Administrative Services prior to the submission of a proposal.  Such questions must be in the possession of the Vice President for Administrative Services 72 hours prior to submission due date.  Verbal questions will not be entertained.
  5. Banks shall indicate, on the outside of their sealed proposal, the following information:
    • Title of Proposal
    • Proposal Number
    • Proposal Due Date

Failure to do so may result in rejection of the proposal as being unresponsive.

  1. The only forms required to be submitted as a proposal are the following:
    • Non-Collusive Proposal Certificate, signed.
    • Proposal Summary sheet.
  2. All proposals must be filled out in ink, or be typewritten.  Proposals submitted in pencil will be rejected as unresponsive.  Proposals, which have been corrected by white out or cross out, and have not been initialed and/or dated, will be rejected as unresponsive.
  3. All prices shall remain firm for sixty (60) days unless otherwise stated.  No bank may withdraw without prejudice prior to the official proposal opening time or any publicized postponement thereof.
  4. Should the bank find discrepancies or omissions in the specification, it shall notify the Vice President for Administrative Services, at once, and the Vice President for Administrative Services will send written instructions to all banks.  The Vice President for Administrative Services will not assume responsibility for any oral instructions, or interpretations of meaning of the specifications or other contract documents to any bank by any person or persons.
  5. The bank assumes the risk of any delay in the mail.  Whether sent by mail or by personal delivery, the bank assumes responsibility for having its proposal deposited on time in the Office of the Vice President for Administrative Services.



In determining the qualification of a bank, the College will consider its record in the performance of any contracts for similar services in which it may have entered with other public bodies; and the College, specifically and expressly reserves the right to reject the proposal of such bank if the record discloses that the bank, in the opinion of the College, has not properly performed such contracts it has otherwise disregarded its obligation to employees or the public it serves.  The College may make such investigation as it deems necessary to determine the ability of the bank to perform the terms of the contract and the bank shall furnish the College all information for this purpose as the College may request.  The College reserves the right to reject any proposal if its investigation of the bank reveals that, in the opinion of the College, the bank is not properly qualified to carry out the obligations of the contract and complete it as outlined herein.  CONDITIONAL PROPOSALS WILL NOT BE ACCEPTED.

  • The bank must comply strictly with all applicable provisions of the New York State Labor Law, as it may be amended and supplemented.
  • Banks must agree to conform to Section 103-a, b, c and d of the General Municipal Law of the State of New York.
  • Ulster County Community College is an equal opportunity employer and expects Vendor/Contractor to comply with Federal and State Anti-Discrimination Laws.
  • It is the policy of the State University of New York to take affirmative action to ensure that minority business enterprises are given the opportunity to demonstrate their ability to provide the University with good and services at competitive prices.
  • Ulster County Community College is established under authority of the State of New York and is entitled to exemption from New York State, Federal and Local taxes.

Download full RFP







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