Refund Policy

Tuition

Tuition will be refundable under the following schedule provided a student officially withdraws from the College:

Fees

Before the First day of Class --- Full Refund

After classes begin --- No Refund

Federal Financial Aid (Title IV) Refund Regulations

The earning of federal financial aid is determined by the federal policy. If a student withdraws from the College prior to completing 60% of the semester, the federal government does not view the student as having "earned" all of the funds awarded. In that instance, the College is required to return the "unearned" portion of the aid to the government.

Federal regulations govern the return of Title IV funds (Federal Direct Student Loans, Pell, SEOG) for students who completely withdraw from SUNY Ulster prior to the 60% completion point. The percentage of the period that the student was enrolled is determined by dividing the number of days the student attended by the number of days in the semester. Calendar days are used, but breaks of at least five days are excluded from the calculation. In the case of "aid not earned" in federally funded grants or loans, the student is expected to repay the "unearned" portion to the College. (This policy is based on 34 CFR, Section 668.22 of Title IV of the Higher Education Act of 1965, as amended.)

Tuition Refund Appeals Process

If a student feels he or she has an extenuating circumstance which justifies an exception to the refund policy, he or she may appeal.  All requests must be submitted in writing and must include supporting documentation (e.g. medical verification) and the Tuition Refund Appeal Form.  Appeals must be made by the student.  Appeals made "on behalf of" a student will not be reviewed.

Administration of Tuition Assistance Refunds (TA) for Service Members funded through the Department of Defense (DoD)

In accordance with the DoD MOU, the College will comply with the following requirements for the return of TA funds:

• Return any TA Program funds directly to the Military Service, not to the Service member

• Return all (100 percent) TA funds to the appropriate Military Service when the Service member does not:

• 1. Begin attendance at the institution; or
  2. Start a course, regardless of whether the student starts other courses.

1. 1. Return any TA funds paid for a cancelled course

• Unearned TA funds are refunded directly to the military service on a proportional basis through the 60 percent portion of the period for which the funds are provided.  TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. In instances when a Service member stops attending due to a military service obligation, SUNY Ulster will work with the affected Service member to identify solutions that will not result in a student debt for the returned portion.